Do you need to create a seating chart and have no idea where to start? I suggest starting by importing your guest list into a spreadsheet. Once inputted into the spreadsheet you will be able to see exactly how many guests you are going to have to seat. My suggestion is to use a software that lets you import your guest list and from there manually add tables and place your guests to each table. Wedding Wire has a great system, and all you need to be able to use it is sign up for a free account. But if you are not technologically savvy there is nothing wrong with the post it note approach. Simply get out a poster board draw all your tables on there, then proceed to write out each gust name on a post it. if you want to simplify things more color code your post its, one color for brides family, one color for grooms family, and another color for friends and co-workers.
Next you may be overwhelmed trying to figure out how many people to put at each table, where to place the tables so there there is enough room for everyone to walk around, and who exactly you are going to put at each table. A standard 60” round table is ideally set for 8, this leaves enough room in between each person for elbow room and to comfortably get up without asking the person next to you to stand up with you. But if you are in a pinch and you need to fit more people at a table a standard 60” round table can also be set for 10, your guests will just have a little less room.
When placing the tables around the room you want to leave at least 60” in between each table. You may think that is too much room but believe me, when people sit they don’t sit flat against the table they sit with their chairs pushed back a little bit, and when sitting back to back with another table that may cause problems. For this reason leaving 60” between tables will give adequate space for each guest.
Instead of assigning everyone a specific seat maybe opt for just assigning them a table. This way they can pick which seat they want to sit at. If you are opting for a sweetheart table instead of a head table, I suggest reserving the tables closest to you for your wedding party and immediate families. That way your wedding party still feels like they are involved all the way through the reception. If your wedding party is bringing a date to the wedding, don’t forget to account for them sitting with their date. Nothing worse than showing up as that date and getting put at a table where you don’t know anyone!
But if all else fails and you don’t feel like going through the stress of creating a seating chart, just let people sit wherever they want, and reserve a couple of tables for your immediate family sitting around you. Just remember this day is all about you, and as long as you are happy your guests will be happy!
So many things can go awry when a bride & groom take on the responsibility of planning a wedding. So stressful in fact, that many couples end up having unnecessary arguments about things like using polyester linens vs satin linens. Some are shocked to find out the groom actually cares a little more than you had originally expected him to. Do yourselves the favor and hire a professional. Nobody wants to walk down the aisle thinking “Oh crap, I forgot to write my vows!”
At the end of the day, they are called a professional for a reason. They usually have years of experience and have put together a countless number of events, therefore are more inclined to cover all bases with ease. They have enough staff and equipment to make your dreams a reality, all the while offering great tips and design ideas. Most importantly, having a wedding planner will put your mind at ease knowing that they will be on site to handle any last minute changes to floor plans or deliveries, while you are busy getting ready to make sure you will look your best. You will not be bothered with day of mishaps that may arise and when it comes time for your grand entrance, rest assured that the vision you had in mind will be in right in front of you.